Using the Events Application

Events in Ellington are the main Component that drive the entertainment-focused sections. To create an Event, minimal data is needed: Title, Site, Priority and Category. HOWEVER, to fully utilize the great potential of Ellington’s Event related applications, put in as much data as possible, using the relevant Objects within Ellington. The Objects are created within the Applications/Models that are found in the administrative section of Ellington. These include Events, Places, and Music. Check out Events on Ellington’s Demo site:

The events model allows site managers to add and edit events. In addition they can approve or reject User Submitted Events . If the user submitted event was created by a Trusted Promoter, the event details can be reviewed here, but will post to the live site immediately. Site managers can also add/edit additional Event Categories, Event Priorities and Event Times.

User submitted events include email notification to site managers. It is a setting that is typically turned on during the initial site implementation.

Events Administration

The Events Application contains 4 Models.

  1. Events Categories
  • Categories are pre-loaded in your system.
  • Public Users can search Events by Categories on the Public side, so choose wisely.
  • User can add Categories by clicking on the “Add Event” Category Button.
  1. Events Priorities
  • There are 9 default priorities.
  • Your designer can embed a priority as a link on your entertainment section.
  • For example, select #1 priority as the “Best Bets” or #2, “Best Bets for Over 21 Crowd.”
  • Only the account manager can prioritize the Event, not the public user.
  • As you are entering or editing priorities, give instruction to your account manager in the Verbose Priority Field.
  1. Event Times
  • This is a list of all Events in your database sorted by date and time.
  • You can access the list by specific dates by using the filters on the left of the list.
  • If you need to edit a time or date, click on the name of the event.
  1. Events
  • List of all events in the database, including those submitted by staff members and end users, sorted by the name of the place the event is occurring.
  • You can sort the list of events by location by clicking on the Place Header.
  • You can filter the events by date and by site, by using the sort tool on the upper right hand corner.
  • ADD an event in the admin section by clicking the “Add Event” Icon.

Creating Events

  1. Go to Event Model within the EVENT Application.
  2. Click on the ADD EVENT icon to the upper right of the screen.
  3. Fill in Event Fields within the Event Form.
  • Title: Will Bold in listing.
  • Short Description: Appears directly under title in list in Public View.
  • Long Description: Click on Event Title in Public View to see this data once it is input.
  • Sites: Select the sites you wish to display this event.
  • Place: Choose location from pre populated Places in your Place Model, or create one now by clicking on green plus sign.
  • One-off Place: Key in a place if you do not wish to select it to be a part of your database.
  • Lowest Age: Searchable field for the public users.
  • Ticket Web Site: Add a linked web site.
  • Is a National Marquee touring act:
  • Priority: Choose from the Default Priorities Model.
  • Teaser-small photo: Upload photo.
  • Teaser Text: Short photo blurb.
  • Categories: These are preloaded Events categories in that are found under the Events Category Model. Public users can search events by category.
  • Bands: Select Band if relevant for this Event. These are populated in the Band Model of the Music Application.
  • Is Ongoing Indefinitely: If this box is checked, the event won’t be displayed by default in the event search. Users will have to manually select “Display ongoing events” in order to display it.
  • Start Time: Should be in 24 hour format, for example 22:00:00 is the example for 10pm.
  • Finish Time: Should be in 24 hour format, for example 22:00:00 is the example for 10pm.
  • Recurring Event Time: Select Recurring time and day.
  • Related Links: Input links associated with event and key in link text.
  • Meta data: Input Keywords and description Meta data as an option.
  • Save: Click Save to secure Event data.


If you are using our default templates, the public facing side of a user submitted event looks like the following.

Here, users can start typing an event location, and a drop-down menu will appear of places that may match where the event is set to occur.

Once a user selects the location, they have the option to become a trusted promoter. If the user selects Become trusted promoter, an Account Manager will then need to either approve or deny a user’s request via the Places application. If the user selects a place where he or she is a trusted promoter, Trusted promoter will appear on the screen, below the places field.

End users will enter an event cost, select an age range of either: all ages, 18+, or 21+, if there is a website for the event, he or she may add that information, and also select categories for the event.

If the event is a one-time event, the end user should not select the Is recurring check box. He or she will select if they want notification of when the event is approved, and enter a date, start time and end time.

If the event is a recurring event, the end user will also need to add in and expire date of the event and on what day of the week the event is on.

End users have an easy to use calendar for selecting the event date.

Event times need to be entered in a 24 hour format. For example 14:00 is 2:00pm.

1. Go to the Events model under the Events Application.

2. Select the Event that is still in the unreviewed status by clicking on the name of the event.

Review Event data on Event and check the User Receives Email notification of acceptance.
If necessary, update Site information, event priority, and alter selected categories
MOST important: Change event status from Unreviewed to Live, Draft, or Deleted.

In order for users to receive email notification of the approved event, staff members need to use the bulk updater in the Events application and select Send status emails.

Events Public View

1. Select the EVENTS or BEST BETS tab on the Public View to view any events that are listed on the site..

  • A list of events for today’s date appears
  • Click on specific event “title” to get more details.
  • The selected show appears below.
  • Any lines in Blue are links to other objects, if the Account Manager has input those objects. For Example, in the above image the Lied Center link will take you to a page about the Lied Center and user will have access to all Events the Lied has put on.
  • In Addition, a user can subscribe to receive email notification, SMS alerts, RSS feeds or even share the event with a friend, by using the icons directly on the Event page.
  • If Comments are enabled, users can leave remarks about an event in the Comments section.
  • Click directly on the Category link, and bring up a search option feature to look for other Events within Ellington. User can search either within that Category, or use the drop down to select another.


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